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Frequently Asked Questions

When is the next BTO conference?

The next BTO conference will take place on March 7, 2020.  Check-in will start  at 8:00 a.m. and the first sessions kick off at 9 a.m. The last session concludes at around 4:45 p.m.

Where is the BTO conference held?

Chesapeake College in Wye Mills, Maryland, at the intersection of U.S. Route 50 and Maryland Route 213.  The address is 1000 College Circle in Wye Mills, MD 21678. Visit our MAP page for an interactive map and driving directions.

Where on the campus does the conference take place?

The Kent Humanities Building, at the back of the campus of Chesapeake College, on the side farthest from U.S. Route 50.

How do I find the sessions/workshops in the Kent Humanities Building?

A full-page map and schedule of speakers’ presentations will be in the printed program you will receive in your conference folder at check-in on the morning of the conference. An electronic copy will be posted online at our website at least a month in advance.

When does registration open, and how can I find the form?

Registration is live now.  Visit our Registration page for more information.   

Is there a deadline for registration?

Yes.  Registration must be done online; the deadline for BTO 2020 registration will be early the week of the conference, March 3.  There will be NO WALK-IN  registration on site at the conference. The BTO conference typically sells out in advance of the deadline, so we urge you to register early.

What is the registration fee?   Here are prices for the 2020 BTO:

  • Early Bird ticket: $99 for ESWA members; $134 for non-members through Jan. 2, 2020.  [This has been extended one week, to Jan. 9.] Non-ESWA members who register will receive a one-year membership (worth $35) as part of their registration.
  • Regular, full-price ticket:  Starting Jan. 10, tickets will be $119 for ESWA Members, and $154 for non-members  (Non-members who register receive a one-year membership as part of their registration.)
  • Student ticket:  $60 (for students with valid ID, which must be presented at checkin on the morning of the conference.) Only 25 of these tickets will be sold, so don't delay if you are considering registering. 

What is the definition of “student” with regard to the registration fee?

A student is someone who is registered and taking classes at a qualified educational institution. To qualify for student registration, you must bring your student ID card and show it when you sign in on site the morning of the conference. 

How can I pay for the conference?

When you register online, you'll be given a choice of "SEND INVOICE or "PAY ONLINE."   If you request an invoice, you'll receive a bill in the mail and must send it back to ESWA with a check in the full amount to save your seat. If you click "pay online," you will be switched over to PayPal and can pay for your ticket via PayPal.

Are there group rates? 

No, the registration fee for this nonprofit conference is already modest, so group discounts are not feasible at this time.

What is the refund policy?

You must send a refund request to baytooceanconference@gmail.com by Feb. 8 , a month prior to the conference, in order to obtain a full refund of your fee.  NO REFUNDS will be available after Feb. 8.

Could the conference be canceled because of bad weather?

Yes, although that hasn’t happened in 20 years.  For inclement weather information the morning of the conference, call Chesapeake College at 410-822-5400 and listen to the recorded message.  Or check this website for information about cancellation due to bad weather.  We will post a notice on the home page regarding any weather-related issues.

Will there be refunds if the conference is canceled due to bad weather?

If the conference is canceled due to adverse weather conditions, you will be reimbursed your registration less handling and food fees for which the conference is responsible.  Payment will be made within 60 days of cancellation, via a credit on your credit card.

What does the registration fee include?

It includes your choice of five sessions from among 25 different presentations offered, as well as continental breakfast, a buffet lunch, snacks, beverages, and access to the on-site conference bookstore featuring speakers’ books.  All attendees will receive a printed program of the day’s schedule when they check in.  

What is the program lineup, and how does it work?

Choices, choices, you'll have lots of them! In addition to the keynote, you may attend up to five sessions offered throughout the day.  Five options are offered concurrently in each of five time slots, for a total of 25 different sessions, with short breaks between.  Simply walk into the classroom hosting the speaker of your choice and you’ll be able to attend that session, unless the room capacity has already been reached.  There are enough topics and sessions, though, that everyone should be able to attend most of their first choices.  

Do I need to sign up in advance for the sessions I want to attend?

No, but some sessions may have a full audience, in which case you can go to any of the other sessions offered during that time period.  The online registration form has a checklist where you can indicate which sessions interest you most, which will help the organizers assign the most popular speakers and topics to the largest classrooms available.  Providing this requested information does not mean that you are assured a seat in that session.  There are no reserved seats.

How can I reserve a seat for a particular session?

We're sorry, but you can't.  Seats for sessions cannot be reserved and are on a first-come, first-served basis.  No one will be permitted to “save” seats for other attendees.  The conference must adhere to the maximum capacity posted in each classroom as determined by the local fire marshal.  When a classroom is filled to capacity, “Session Closed” signs will be put on the closed door.  There can be no exceptions.

What other learning/fun opportunities are available at this conference ?  

This year, our keynote speaker is Eastern Shore author Brent Lewis.  Throughout the day our Bookstore will be open. 

Will handouts be provided at all sessions?

Some but not all speakers provide handouts.  While we encourage our presenters to bring material of their choice, there are costs involved as well as intellectual property and copyright concerns.  We cannot mandate this.  You are encouraged to bring sufficient paper/pen to take notes and contact the individual panelists for further information.

Can I use my laptop or iPad at the conference?  

Yes, the buildings and all the conference sessions have free WiFi available.

What if I have a dietary restriction?

Menus for our continental breakfast and networking buffet lunch do provide a variety of options, including vegetarian food.  We regret that we are unable to provide food to meet every individual need.  If you have concerns, please include them in the diet question on the registration form so we can try to accommodate your needs. It is strongly suggested that you bring food of your own if your dietary needs are strict.

Are pets allowed to accompany attendees?

No animals except service animals are permitted.

Can I bring my children?

No.  Children will not be permitted. 

Do I get course credit for attending BTO? 

No, no course credit is given for the conference.

Can I sell my books at the BTO bookstore?  

This option is only available to presenters.  Contact the coordinating committee for more information: easternshorewriters@gmail.com.

How do I become a speaker at a future Bay to Ocean Writers Conference or volunteer to help with the conference?

We encourage you to contact the conference committee via email: easternshorewriters@gmail.com.

How do I join the Eastern Shore Writers Association, which sponsors the Conference?

You may fill out an online application here.  Or simply register for the BTO Conference; we will register your BTO membership automatically when we process your ticket.

I have other questions. How can I contact the organizers?

We regularly check our email at easternshorewriters@gmail.com. You may also contact the organizer or one of the committee members directly.




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